1. Add Subtotals to the List. 2. In the Subtotal levels, click level 2.
3. Select a cell in the List, and press Ctrl+Shift+* (in Excel 2003, press this or Ctrl+A).
4. To select visible cells, press Alt+;. OR Press F5, and in the Go To dialog box, click Special. In the Go To Special dialog box, select Visible cells only and click OK. OR Press Select Visible Cells Icon.
5. Copy and paste the summary of the subtotals into a different sheet.
In MS Excel you can create your own function to create you own custom/user-define function follow the following steps
How to create a user-defined function in Excel 2007
or Excel 2010
If you know Visual Basic programming then you can
create your own user-defined functions in Excel 2007 or Excel 2010. Follow the
steps below:
1.Click on ExcelDevelopertab. If you can’t see the developer click
How to show the developer tab in excel 2007
Excel 2007 user interface does not show the developer tab in the default
display. To activate or display the developer tab follow these steps:
1. Click theMicrosoft Office Button.
2.
3.2. ClickExcel Options, The options window will open.
4.
2. On theCodegroup clickVisual Basic.
3. You will be switched toVisual Basic
EditorMenu.
4. On theInsertmenu (Visual Basic Editor)selectModule.
5. This will open the code window.
6. Type the Visual Basic code for your function.
7. On theFilemenu clickClose and return to Microsoft Excel.
8. Your new function should now be ready for use
like any other Excel function.
=NumbertoRupee(115) in a cell
Copy and paste the below
NumbertoRupee Function in to Module1
Function NumbertoRupee(ByVal MyNumber, Optional incRupees As Boolean = True) Dim Crores, Lakhs, Rupees, Paise, Temp Dim DecimalPlace As Long, Count As Long Dim myLakhs, myCrores ReDim Place(9) As String Place(2) = " Thousand ": Place(3) = " Million " Place(4) = " Billion ": Place(5) = " Trillion " ' String representation of amount. MyNumber = Trim(Str(MyNumber)) ' Position of decimal place 0 if none. DecimalPlace = InStr(MyNumber, ".") ' Convert Paise and set MyNumber to Rupees amount. If DecimalPlace > 0 Then Paise = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2)) MyNumber = Trim(Left(MyNumber, DecimalPlace - 1)) End If myCrores = MyNumber \ 10000000 myLakhs = (MyNumber - myCrores * 10000000) \ 100000 MyNumber = MyNumber - myCrores * 10000000 - myLakhs * 100000 Count = 1 Do While myCrores <> "" Temp = GetHundreds(Right(myCrores, 3)) If Temp <> "" Then Crores = Temp & Place(Count) & Crores If Len(myCrores) > 3 Then myCrores = Left(myCrores, Len(myCrores) - 3) Else myCrores = "" End If Count = Count + 1 Loop Count = 1 Do While myLakhs <> "" Temp = GetHundreds(Right(myLakhs, 3)) If Temp <> "" Then Lakhs = Temp & Place(Count) & Lakhs If Len(myLakhs) > 3 Then myLakhs = Left(myLakhs, Len(myLakhs) - 3) Else myLakhs = "" End If Count = Count + 1 Loop Count = 1 Do While MyNumber <> "" Temp = GetHundreds(Right(MyNumber, 3)) If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees If Len(MyNumber) > 3 Then MyNumber = Left(MyNumber, Len(MyNumber) - 3) Else MyNumber = "" End If Count = Count + 1 Loop Select Case Crores Case "": Crores = "" Case "One": Crores = " One Crore " Case Else: Crores = Crores & " Crores " End Select Select Case Lakhs Case "": Lakhs = "" Case "One": Lakhs = " One Lakh " Case Else: Lakhs = Lakhs & " Lakhs " End Select Select Case Rupees Case "": Rupees = "Zero " Case "One": Rupees = "One " Case Else:
Rupees = Rupees End Select Select Case Paise Case "": Paise = " and Paise Zero Only " Case "One": Paise = " and Paise One Only " Case Else: Paise = " and Paise " & Paise & " Only " End Select SpellNumber = IIf(incRupees, "Rupees ", "") & Crores & _ Lakhs & Rupees & Paise End Function ' Converts a number from 100-999 into text Function GetHundreds(ByVal MyNumber) Dim Result As String If Val(MyNumber) = 0 Then Exit Function MyNumber = Right("000" & MyNumber, 3) ' Convert the hundreds place. If Mid(MyNumber, 1, 1) <> "0" Then Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred " End If ' Convert the tens and ones place. If Mid(MyNumber, 2, 1) <> "0" Then Result = Result & GetTens(Mid(MyNumber, 2)) Else Result = Result & GetDigit(Mid(MyNumber, 3)) End If GetHundreds = Result End Function ' Converts a number from 10 to 99 into text. Function GetTens(TensText) Dim Result As String Result = "" ' Null out the temporary function value. If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19... Select Case Val(TensText) Case 10: Result = "Ten" Case 11: Result = "Eleven" Case 12: Result = "Twelve" Case 13: Result = "Thirteen" Case 14: Result = "Fourteen" Case 15: Result = "Fifteen" Case 16: Result = "Sixteen" Case 17: Result = "Seventeen" Case 18: Result = "Eighteen" Case 19: Result = "Nineteen" Case Else End Select Else ' If value between 20-99... Select Case Val(Left(TensText, 1)) Case 2: Result = "Twenty " Case 3: Result = "Thirty " Case 4: Result = "Forty " Case 5: Result = "Fifty " Case 6: Result = "Sixty " Case 7: Result = "Seventy " Case 8: Result = "Eighty " Case 9: Result = "Ninety " Case Else End Select Result = Result & GetDigit _ (Right(TensText, 1)) ' Retrieve ones place. End If GetTens = Result End Function ' Converts a number from 1 to 9 into text. Function GetDigit(Digit) Select Case Val(Digit) Case 1: GetDigit = "One" Case 2: GetDigit = "Two" Case 3: GetDigit = "Three" Case 4: GetDigit = "Four" Case 5: GetDigit = "Five" Case 6: GetDigit = "Six" Case 7: GetDigit = "Seven" Case 8: GetDigit = "Eight" Case 9: GetDigit = "Nine" Case Else: GetDigit = "" End Select End Function Originally copied from http://www.exceldigest.com/myblog/2011/04/23/how-to-create-a-user-defined-function-in-excel-2007-or-excel-2010/